Program Support Specialist Employment Type: Full-time, 40 hours Schedule: Monday-Thursday some work from home flexibility, Fridays remote Salary: $44,000-$47,000 annually Benefits: We offer generous PTO, dental and vision insurance, medical insurance, a 401K plan and other benefits. Position Summary: We are looking for a Program Support Specialist to support the day-to-day administrative operation of our K–12 programs. The Program Support Specialist plays a key role in ensuring the smooth day-to-day operation of our K–12 programs by providing administrative support, managing calendars, maintaining accurate data, and assisting with program logistics. The ideal candidate is proactive, adaptable, and highly organized, anticipating program needs and taking initiative to support an efficient and effective team. Key Responsibilities

• Assist with all aspects of program operations and recordkeeping, including admissions, academic progress, and program documentation.
• Assist with managing department-wide academic calendars, reminders, timelines, and schedules.
• Maintain and ensure the accuracy of student records within the CRM.
• Support the team with administrative tasks, projects, and other responsibilities as needed.
• Assist with planning and coordinating student events, holiday preparations, supplies, and transportation to and from events and the office.
• Provide cross-program support by assisting with tasks and initiatives as needed.

Qualifications:

• Excellent computer skills, particularly Microsoft Word, Outlook, Excel and Teams
• Strong organizational skills; extremely detail-oriented
• Strong follow-through skills
• Ability to work independently and collaboratively in a fast-paced environment
• Ability to multi-task
• College degree required

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Employment Type: Full-time, 40 hours Schedule: Monday-Thursday work from home flexibility, Fridays remote Salary: $55,000-$66,000 annually Benefits: We offer generous PTO, dental and vision insurance, medical insurance, a 401K plan and other benefits. Position Summary: We are looking for a highly organized and detail-oriented Events and Special Projects Coordinator to join our incredible team! This candidate will play a crucial role in planning and executing fundraising events that not only raise critical revenue, but also deepen relationships with vendors, sponsors, and volunteers. Key Responsibilities

• Coordinate and execute all aspects of organizational events, including fundraisers, and donor engagement activities as needed.
• Develop comprehensive event timelines and logistic plans to ensure successful execution from initial planning through completion.
• Oversee all event components, including venue selection, catering, décor, entertainment, audiovisual needs, guest experience, and program flow.
• Monitor event budgets and ensure all event-related costs align with approved financial budgets.
• Lead event setup, execution, and breakdown while ensuring a seamless, welcoming, and memorable experience for all guests.
• Serve as the primary point of contact for event stakeholders, vendors, and service providers; manage vendor contracts as needed.
• Oversee event committees and collaborate with the Volunteer Coordinator to support volunteer communication, outreach and execution.
• Collaborate with the marketing team to promote events through email campaigns, social media promotion, and other outreach efforts.
• Ensure consistent branding, messaging, and guest experience across all event touchpoints in alignment with organizational goals and timelines.
• Assist with registration processes and maintain awareness of RSVPs.
• Manage post-event wrap-up, including vendor follow-up, reconciliation and event closeout processes.
• Evaluate event outcomes, gather feedback, and identify opportunities to enhance future events and increase engagement.
• Support sponsor recognition, donor communications, and stewardship initiatives to strengthen relationships and maximize impact.

Qualifications

• Bachelor’s degree in nonprofit management, communications, hospitality, or related field (or equivalent experience)
• 2–4 years of experience in event planning, preferably in a nonprofit or fundraising environment
• Advanced Excel skills required
• Strong organizational skills and attention to detail
• Strong relationship-building and interpersonal skills
• Creative problem-solving and adaptability
• Ability to work independently and as part of a team
• Willingness to work evenings and weekends as needed for events
• Ability to manage multiple priorities in a fast-paced environment
• Experience with event software, donor databases, or CRM systems is a plus

 

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Employment Type: Full-time, 40 hours Schedule: Monday-Thursday in office, Fridays remote Salary: $38,000-$45,000 annually Benefits: We offer generous PTO, dental and vision insurance, medical insurance, a 401K plan and other benefits. Position Summary: We are looking for a Receptionist to join our incredible team! This candidate will serve as the first point of contact for Best Foot Forward and will provide a warm, professional, and welcoming experience for students, families, volunteers, donors, visitors, and staff. The Receptionist supports the daily operations of the office by managing front desk responsibilities, assisting with administrative tasks, and providing general support to ensure a positive and organized office environment. Key Responsibilities

• Greet and welcome visitors, volunteers, students, families, and guests.
• Create a welcoming and professional front office environment.
• Maintain a clean, organized, and welcoming office environment, including the lobby, conference room, kitchen, and bathrooms.
• Complete daily opening and closing office procedures.
• Ensure meeting spaces are prepared, stocked, and ready for staff, board, and committee meetings.
• Manage office calendars, including conference room and meeting space scheduling.
• Coordinate office closures, holiday signage, out-of-office messaging, and summer hours communications.
• Maintain and update office procedures to ensure accuracy and efficiency.
• Assist Volunteer Coordinator with sign-in sheets, name tags, and basic needs
• Answer and route incoming phone calls and distribute messages or voicemails appropriately.
• Provide basic troubleshooting support for common office technology issues, including printers and computers.
• Assist with setup of new office technology, including computers, phones, laptops, and other equipment.
• Assist with external IT support for advanced technical issues.
• Receive, sort, and distribute incoming mail and packages.
• Prepare outgoing mail and packages as needed.
• Assist with scanning, copying, filing, and document preparation.
• Assist with preparation and setup for staff meetings, volunteer activities, board meeting and internal events.
• Support office celebrations and special occasions as needed.
• Update contact information in Outlook and Constant Contact.
• Receive donations and notify appropriate staff members.
• Assist with donation documentation and tracking as needed.
• Assist with Best Foot Forward events, meetings, and activities as needed.
• Assist staff with special projects and administrative tasks as assigned.
• Run occasional errands as needed.

Qualifications

• Previous receptionist, customer service, or administrative experience preferred.
• Proficient with computers, email, and office technology.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize responsibilities.
• Friendly, professional, and welcoming demeanor.
• Excellent verbal and written communication skills.
• Enjoys interacting with people and supporting a collaborative team environment.

 

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'We are currently hiring part-time Academic Coaches to work directly with students in 8th-12th grade.

• Employment Type: Part-time (24-28 hours per week)
• Schedule: Monday – Friday between 8:00 AM and 5:00 PM (flexible within that window)
• Location: Various schools across Palm Beach County (reliable transportation required). Gas stipend is provided.
• Compensation:$23-$25 per hour.
• Please note: This is a stand-alone role and is not intended to supplement a full-time teaching job.

Position Summary: The High School Academic Coach will support our students with one-on-one sessions as they learn to navigate their classes, develop essential organization, study and learning skills, and becoming well-rounded learners. They will be ready for graduation, and prepared to succeed in college. This is a part-time position, 24-28 hour per week seeing students during the school day, Monday through Friday, between 8:00AM and 4:00PM, and requires traveling to various schools in Palm Beach County. Applicant must have a teaching background Key Responsibilities:

• Meet with students on a weekly basis to provide support, guidance and motivation
• Collaborate with teachers and school administrators to the benefit of the student
• Track grades weekly
• Identify learning patterns
• Problem solve and address issues pertaining to poor or missing grades.
• Assist student with completing assignments as necessary
• Identify needs; secure tutors as needed
• Use incentives to motivate students
• Prepare and submit session notes following each session
• Participate in student meetings as necessary

Qualifications: We are looking for individuals with a teaching background who: ✔️ Love working one-on-one with students ✔️ Are organized, compassionate, and committed ✔️ Want to make a lasting impact ✔️ Be compassionate and patient ✔️ Be organized and detail oriented ✔️ Be proficient in Microsoft Word, Excel and Outlook ✔️ Possess excellent oral and written communication skills ✔️ Establish and maintain cooperative and effective working relationships ✔️ Work confidentially with the utmost discretion ✔️ Teaching experience strongly preferred ✔️ Have a college degree Resumes should be sent to KSpagnardi@bestfoot.org.  

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